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Annual Compliances of Pvt Ltd Company

Govt. Authorised Process
Pan-India Filing
2000+ Companies Managed
Annual compliance documents and consultation for private limited company
Compliance Calendar

What Are Annual Compliances & Why They Matter

Every Private Limited Company registered under the Companies Act, 2013 is required to fulfil a set of mandatory annual filings and event-based compliances with the Registrar of Companies (ROC), regardless of whether it has commenced business.

Missing deadlines attracts heavy additional fees and penalties, and prolonged non-compliance can even lead to disqualification of directors or the company being struck off the register.

TrustMark IP Consultants manages the complete compliance journey — board meetings, statutory registers, financial statement filing, annual return filing, and income tax return filing — so your company stays in good standing all year round.

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Documents Required
  • Certificate of Incorporation & PAN
  • Audited Financial Statements
  • Director's DIN, DSC & KYC Details
  • Statutory Registers & Minutes Book
  • MGT-7 / MGT-7A & AOC-4 Data
  • Board Resolutions & Auditor's Report
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Why It Matters

Benefits of Staying Compliant

Timely annual compliance keeps your company legally sound and builds credibility with stakeholders.

Avoids Penalties & Late Fees

Timely ROC filings avoid the additional fee of ₹100/day per form that accrues on delay.

Protects Director Status

Consistent compliance prevents disqualification of directors under Section 164.

Builds Credibility

A compliant company is more trusted by banks, investors, and government tenders.

Easier Fundraising

Clean compliance records are essential during due diligence for investment or loans.

Avoids Company Strike-Off

Continuous default in filings can lead to the ROC striking the company off the register.

Legal Protection for Directors

Proper minutes, registers, and resolutions shield directors from personal liability.

Requirements

Key Annual Compliance Requirements

A snapshot of the mandatory filings and events every Private Limited Company must track each financial year.

AOC-4 Filing

Filing of financial statements with the ROC

MGT-7 / MGT-7A

Annual Return filing with the Registrar

Board Meetings

Minimum 4 board meetings per year (2 for small companies)

AGM

Annual General Meeting within 6 months of FY end

Statutory Registers

Registers of members, directors, and charges maintained

Statutory Audit

Mandatory audit of accounts by a Chartered Accountant

Income Tax Return

ITR-6 filing along with tax audit, if applicable

DIN KYC (DIR-3 KYC)

Annual KYC of every director holding a DIN

How It Works

Our Annual Compliance Process

A transparent, step-by-step process from books finalisation to ROC filing — with regular status updates at every stage.

Step 01
Books Review & Finalisation

Review books of accounts and finalise financial statements for the year.

Step 02
Statutory Audit

Coordinate the statutory audit with your Chartered Accountant and obtain the Auditor's Report.

Step 03
Board Meeting & AGM

Convene the requisite board meetings and Annual General Meeting, and prepare minutes.

Step 04
AOC-4 & MGT-7 Filing

File financial statements and the Annual Return with the Registrar of Companies within due dates.

Step 05
Director KYC & Other Filings

Complete DIR-3 KYC and any other event-based ROC forms applicable during the year.

Step 06
Income Tax Return Filing

File the company's income tax return along with tax audit report, if applicable.

Applicability

Who Needs Annual Compliance Support

Every registered Private Limited Company must comply, irrespective of turnover or business activity.

Newly Incorporated Companies
Active Operating Companies
Dormant / Non-Operational Companies
Startups & Funded Ventures
One Person / Small Companies
Companies with Foreign Directors
Companies Under ROC Default Notice
Companies Planning to Wind Up
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Happy Clients
Journey

Annual Compliance Calendar

Understand the typical sequence of filings and events through the financial year.

Books Finalisation

Accounts for the financial year (April–March) are closed and reconciled.

Statutory Audit

The Chartered Accountant audits the accounts and issues the Auditor's Report.

AGM & Board Approval

Financial statements are approved at the AGM held within 6 months of FY end.

ROC Filings (AOC-4, MGT-7)

Financial statements and annual return are filed with the Registrar of Companies.

Director KYC

Every director completes DIR-3 KYC to keep their DIN active.

Income Tax Return Filing

ITR-6 is filed, along with tax audit report where applicable, to close the compliance cycle.

Our Edge

Why Choose TrustMark IP Consultants

Dedicated Compliance Manager

A single point of contact tracks every deadline applicable to your company.

End-to-End Filing Support

From board minutes to ROC forms and tax returns — we manage the complete cycle.

Transparent, Fixed Pricing

No hidden charges — clear breakup of government and professional fees upfront.

Pan-India Service

We handle compliance for companies registered in any state across India.

Proactive Deadline Alerts

Reminders sent well in advance so no filing date is ever missed.

Default Regularisation Support

Assistance with condonation of delay and clearing past ROC defaults, if any.

Have Questions?

Frequently Asked Questions

Yes. Every Private Limited Company must file its annual return and financial statements with the ROC each year, regardless of turnover or whether it has commenced operations.

AOC-4 is generally due within 30 days of the AGM, and MGT-7/MGT-7A within 60 days of the AGM, which itself must be held within 6 months of the financial year end.

Delayed ROC filings attract an additional fee for every day of default, and continued non-filing can lead to director disqualification or the company being marked as a defaulting company.

A Private Limited Company must hold a minimum of 4 board meetings a year, with a gap of not more than 120 days between two meetings; small companies need at least 2.

Yes. Every company, irrespective of turnover or capital, must have its accounts audited annually by a practising Chartered Accountant under the Companies Act, 2013.

Yes, pending forms can usually be filed by paying the applicable additional fee, and in specific cases, companies can approach the ROC or NCLT for condonation of delay or revival.

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